Digitizing Paper Invoices for Accounting Systems
Small businesses accumulate paper invoices from vendors and need to digitize them for bookkeeping software. Scanned documents are often large, slightly skewed, and not text-searchable, making data entry tedious.
Workflow
- Scan paper invoices using a flatbed scanner or phone camera, saving as JPEG or PNG
- Use the Image to PDF Converter to compile scanned images into multi-page PDF documents
- Use the Image Rotator to correct any skewed or upside-down scans before conversion
- Use PDF Compression to reduce file sizes for cloud storage
- Rename files using a consistent naming convention (vendor-date-amount)
- Upload finalized PDFs to the accounting system or cloud drive for archival
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